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Director of Grants Management

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Please see Special Instructions for more details.

Full-time employees at Southwest work 37.5 hours per week. Benefits include health insurance, annual and sick leave, tuition assistance and retirement. Salary is commensurate with colleges pay scale. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employment is contingent upon successful completion of a background investigation and receipt of official college transcripts.

Posting Details

Posting Text

Title Director - STCC
Position Title Director of Grants Management
Department STCC-Grants (IA)
Position Summary

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest began operation on July 1, 2000, through legislation that consolidated Shelby State Community College and State Technical Institute at Memphis. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a diverse community in Shelby and Fayette counties. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team!

  • Manage grant award implementation, compliance and performance requirements throughout the grant life cycle for government and public grants and for private and external foundation grants.
  • Write grant proposals and provide assistance to College employees seeking external grant funding by serving as the clearing house for All grant proposals.
Typical Duties and Responsibilities
  • Cultivate and maintain an in-depth knowledge of federal and state grant laws and regulations.
  • Write and prepare grant proposals, grant re-applications, and letters of inquiry for submission to government agencies, corporations, and foundations.
  • Assist in negotiating final terms and conditions with funding sources for grants that are approved.
  • Train and orient staff responsible for implementation of grant-funded programs.
  • Provide technical assistance on specific grant regulations and requirements to program implementation staff, as needed.
  • Monitor grant program performance and review grant reports for compliance with fund or requirements.
  • Assist program implementation staff in developing alternative plans for meeting funder requirements, if and when initial plans do not produce desired results in a timely manner.
  • Negotiate grant renewals and/or amendments or modifications as needed.
  • Identify and research opportunities for grant funding from public, private and foundation sources that fit with the College’s strategic plan.
  • Review and ensure that assigned projects are completed and submitted in compliance with all applicable laws and regulations of the granting agency directions and the college policies and procedures.
  • Provide information concerning the College and community and assist with the development of budget and statistical data to support grant proposals.
  • Review drafts and final grant proposals and coordinate final packaging of proposals for shipment Provide assistance and direction in the administration of grants and monitor the budget for proper use of funds.
  • Maintain knowledge of sponsor agencies including funding opportunities, policies and program changes.
  • Maintain grant files and insure audit-ready records.
  • Develop and maintain a database of proposals and a tracking system to monitor grant status.
  • Serve on appropriate College committees.
  • Perform other duties as assigned by the Vice President for Institutional Advancement and Executive Director of the College Foundation.
Required Qualifications
  • Bachelor degree with three years of related experience or an equivalent mix of experience and academic credentials.
  • Knowledge of Grant funding regulations and of producing a high volume of grant proposals.
Preferred Qualifications
  • Good analytical and strong organizational skills, ability to understand and interpret complex guidelines, and quickly and accurately, detail oriented, and ability to relate to a variety of individuals.
  • Excellent written and oral communication skills, time management skills and the ability to meet deadlines.
  • Demonstrated proficiency in software applications including Microsoft Word
  • Strong budgetary management/oversight skills.
Knowledge, Skills, Abilities and Work Characteristics
  • Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.
  • Knowledge of principles and procedures for personnel recruitment, selection, and training.
  • Ability to develop and maintain cooperative relationships with staff, other agencies and organizations to initiate and foster staff development and implementation for both efficiency and effectiveness.
  • Ability to develop and communicate unit goals in support of the business’ mission; ensures that people in the unit understand how their work relates to the business’ mission; expresses pride in the group and encourages people to feel good about their accomplishments; finds creative ways to make people’s work rewarding; helps employees to develop a clear understanding of what they will need to do differently, as a result of changes in the organization; works with employees to set and communicate performance standards that are specific and measurable; gains others’ support for ideas, proposals, projects, and solutions; ability to take responsibilities for subordinates’ activities; makes self-available to staff; improves processes, products and services; continually works to improve supervisory skills.
  • Ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support; provides assistance, information, and support to others to build a basis for future reciprocity.
  • Ability to demonstrate concern for satisfying one’s external and/or internal customers; quickly and effectively solves customer problems; and presents a cheerful, positive manner with customers.
  • Ability to express oneself clearly in conversations and interactions with others; tailors the content of speech to the level and experience of the audience; expresses ideas concisely in oral speech; and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to express oneself clearly in business writing; expresses ideas clearly and concisely in writing; uses graphics and other aids to clarify complex or technical information.
Pay Rate
Posting Date 11/02/2016
Closing Date
Open until Filled Yes
Special Instructions to Applicants

Full-time employees at Southwest work 37.5 hours per week. Benefits include health insurance, annual and sick leave, tuition assistance and retirement.

Salary is commensurate with colleges pay scale.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Employment is contingent upon successful completion of a background investigation and receipt of official college transcripts.

Type of Appointment Fiscal
FLSA Status Exempt
Employment Category Administrative / Professional
Location Southwest Tennessee Community College (Memphis)
Location of Position Macon Cove
Posting Number 005395

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently employed at Southwest Tennessee Community College?
    • Yes
    • No
  2. * Do you hold at least a Bachelor's degree in Business Management or a related field from an accredited institution?
    • Yes
    • No
  3. * Do you have experience working with grants?
    • Yes
    • No
  4. * Describe your experience working with grants or grant programs and explain your level of involvement.

    (Open Ended Question)

  5. * Describe your professional experience in managing project(s).

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcript
Optional Documents
  1. Letter of Reference 1
  2. Letter of Reference 2
  3. Letter of Reference 3
  4. Additional Document (s)