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Executive Director of Enrollment Services

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Please see Special Instructions for more details.

Full-time employees at Southwest work 37.5 hours per week. Benefits include health insurance, annual and sick leave, tuition assistance and retirement. Salary is commensurate with colleges pay scale. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employment is contingent upon successful completion of a background investigation and receipt of official college transcripts.

Posting Details

Posting Text

Title Executive Director
Position Title Executive Director of Enrollment Services
Department STCC-Student Affairs (SA)
Position Summary

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest began operation on July 1, 2000, through legislation that consolidated Shelby State Community College and State Technical Institute at Memphis. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a diverse community in Shelby and Fayette counties. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team!

The Executive Director of Enrollment Services will report to the Vice President of Student Affairs and will have direct responsibility and oversight for developing, leading, and implementing the strategic enrollment management plan of Southwest Tennessee Community College at multi-delivery sites and will have direct supervision and oversight for the area of Recruitment, Enrollment Management, Dual Enrollment, Admissions, Registrar, and Financial Aid.

Typical Duties and Responsibilities
  • Provide leadership, administrative oversight and policy/protocol/process development for Enrollment Services, including the areas of recruitment, enrollment management, dual enrollment, admissions, registrar, and financial aid.
  • Play an active, measurable role in increasing awareness and interest in Southwest Tennessee Community College throughout Shelby and Fayette counties and the mid-south region.
  • Collaborate with the Director of Financial Aid to optimize the use of aid in order to maximize enrollment, retention, and completion of students.
  • Evaluate and infuse appropriate technologies and practices for improved communication and faster transaction processing for both prospective and enrolled students.
  • Oversee the development and facilitation of the Southwest Tennessee Community College New Student Orientation experience.
    Works collaboratively with departments and units within Student Affairs.
  • Develop and maintain effective working relationships with Academic Affairs administrators and instructors to coordinate and ensure appropriate participation by academic units in student recruitment and enrollment processes.
  • Work with the Executive Director of Marketing in coordinating advertising, publications and printing projects based on improving the enrollment process and meeting recruitment goals.
  • Ensure that departments within Enrollment Services provide outstanding customer service to students, families, and others in the College enrollment process.
  • Participates in conferences, seminars, and training sessions to keep abreast of developments in the field of study, and integrate relevant information into training programs.
  • Maintains accessibility to students via email, phone, or personal conferences.
  • Maintains course/student records such as student grades, attendance, and training activity details in accordance with FERPA regulations and submit records by established deadlines.
  • Participates in college professional development activities.
  • Will work with the appropriate college staff to develop a strategic enrollment management plan.
  • Serves on standing and ad hoc committees, advisory boards, hiring committees, staff senate, or as a student organization advisor. Attends local, regional, state, or national meetings where required or necessary for the division.
  • Mentors and assists in orienting new staff and faculty, either formally or informally where appropriate or required by department or division.
  • Works collaboratively with Executive Director of Retention & Student Success in facilitation of commencement activities.
    Attends departmental, divisional, and college-wide meetings where appropriate or as required by supervisor.
  • Performs certain administrative or service duties in support of the Division of Student Affairs and College.
  • Performs any other related duties as required or assigned.
Required Qualifications
  • A minimum of a Master’s degree from an accredited institution plus 5 years related experience in higher education or equivalent combination of education and experience is required.
  • Experience in the areas of enrollment management, admissions, recruitment, or financial aid are strongly preferred.
  • Doctorate in higher education administration or related field preferred.  
Preferred Qualifications

MINIMUM QUALIFICATIONS

  • To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

RESPONSIBILITY FOR FUNDS, PROPERTY AND EQUIPMENT

  • Shares responsibility for the maintenance and upkeep of the Enrollment Services facilities.

SUPERVISORY RESPONSIBILITIES

  • Admissions, Registrar, Dual Enrollment, Recruitment, Financial Aid, and Student Ambassador Program.

COMMUNICATION SKILLS

  • Ability to write reports, correspondence, and policy/procedure manuals so others will understand
  • Ability to effectively present information and respond to questions from groups of students, faculty, administration or the general public.
  • The ability to speak clearly so others can understand your instruction.

MATHEMATICAL SKILLS

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.

CRITICAL THINKING SKILLS

  • Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.

SUPERVISION RECEIVED

  • Under general direction of Vice President of Student Affairs, working from policies and general directives.
  • Rarely refers specific cases to supervisor unless clarification or interpretation of the organization’s policy is required.

PLANNING

  • Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work, in addition, the work operations of a group of students.

DECISION MAKING

  • Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance, either of which would affect the work operations of small organizational component and the organization’s customers.

ANALYTICAL ABILITY/PROBLEM SOLVING

  • Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision.
  • Interpolation of learned things in somewhat varied situations.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

  • Regular use of office equipment (desktop/laptop computer and software)

CONTACT WITH OTHERS

  • Regular contacts with students, parents, and community leaders. Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted.
  • Regular contact with other university employees at all levels within the organization.

REQUIRED CERTIFICATIONS, LICENSES, REGISTRATIONS

  • Not Indicated

SOFTWARE SKILLS REQUIRED

  • Intermediate: Word Processing/Typing
  • Basic: Alphanumeric Data Entry, Database, Presentation/PowerPoint, Spreadsheet;
  • Banner Experience Preferred
Knowledge, Skills, Abilities and Work Characteristics
  • Knowledge of current retention theory, best practices, and the ability to apply theory to practice. Demonstrated skills in leadership, supervisory, organizational, and project management.
  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • Ability to develop and communicate unit goals in support of the business’ mission; ensures that people in the unit understand how their work relates to the business’ mission; expresses pride in the group and encourages people to feel good about their accomplishments; finds creative ways to make people’s work rewarding; helps employees to develop a clear understanding of what they will need to do differently, as a result of changes in the organization; works with employees to set and communicate performance standards that are specific and measurable; gains others’ support for ideas, proposals, projects, and solutions.
  • Motivated team player with excellent verbal, written, and interpersonal communication skills.  
Pay Rate
Posting Date 02/03/2017
Closing Date
Open until Filled Yes
Special Instructions to Applicants

Full-time employees at Southwest work 37.5 hours per week. Benefits include health insurance, annual and sick leave, tuition assistance and retirement.

Salary is commensurate with colleges pay scale.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Employment is contingent upon successful completion of a background investigation and receipt of official college transcripts.

Type of Appointment Fiscal
FLSA Status Exempt
Employment Category Administrative / Professional
Location Southwest Tennessee Community College (Memphis)
Location of Position Union Ave and Macon Cove
Posting Number 005389

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this opportunity?
    • Southwest TN Community College website
    • Higheredjobs.com
    • The Chronicle of Higher Education
    • The Commercial Appeal
    • Monster
    • Indeed
    • Other
  2. * Please select below which best reflects your highest degree of education:
    • Bachelor's degree
    • Master's degree or higher
    • Neither of the above
  3. * How many years of experience do you have in this type of position?
    • 0 - 1
    • 1 - 3
    • 3 - 5
    • 5 - 7
    • 7+
  4. * Do you have at least five (5) years of supervisory/leadership experience?
    • Yes
    • No
    • No response
  5. * Are you available to work evenings and weekends as necessary?
    • Yes
    • No
  6. * How many years' of Administrative Support do you have?
    • 0 - 2
    • 3 - 5
    • 6 - 9
    • 10 or more

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcript
Optional Documents
  1. Letter of Reference 1
  2. Letter of Reference 2
  3. Letter of Reference 3
  4. Additional Document (s)