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Technical Clerk - Budget Office

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Posting Details

Posting Text

Title Technical Clerk
Position Title Technical Clerk - Budget Office
Department NaSCC-Finance and Administrative Services
Position Summary

To perform complex routine and non-routine technical/clerical duties under general or individual supervision.

Typical Duties and Responsibilities

A. Reviews and processes travel approvals for faculty, staff and student related travel
B. Reviews, prepares and processes payment reimbursement vouchers for faculty, staff and student related travel.
C. Processing of payment request forms for stipends, memberships, subscriptions and petty cash reimbursements
D. Assists with reservations regarding faculty and staff travel
E. Conducts regular training for faculty and staff for Travel department’s processes and procedures for completing reimbursements
F. Reconciles and redistributes Travel department purchasing card monthly statement activity
G. Performs daily clerical tasks including filing, photocopying, and responding to emails and voicemail.
H. Assists budget manager with preparation of budget, facilities inventory, and appropriations requests.
I. Assists with completion and submission of TBR related schedules
J. Participates in Travel/DP department functions in year-end schedule and completes tasks including accruals and reversals
K. Prepares and processes routine correspondence, reports, contracts, forms, and related documents.
L. Verifies and/or corrects submitted forms for completeness, accuracy, and consistency with guidelines.
M. Assists visitors and callers by providing information or conducting/routing them to the appropriate person.
N. Develops and/or maintains office filing system for payments made through the department
O. Analyzes and interprets directives, policies, procedures, guidelines for faculty and staff related to reimbursement and payment functions
P. Determines type of data, forms, records, or methods needed and collects and/or compiles data related to the budget and travel department
Q. Develops and maintains personnel, financial, statistical, and other records.
R. Maintains budget, travel and direct pay area on the NSCC website with current copies of campus and TBR policies, guidelines and forms
S. Maintains and orders office supplies and other materials as needed for the Travel and Budget department
T. May supervise student workers and temporary employees
U. Assists in multiple roles with finance department’s transition to shared services
V. Responsible for scanning travel and direct pay documentation into imaging system
W. Will assist in back up team for departmental administrative tasks
X. Performs other duties as assigned.

Required Qualifications

A. High school diploma required but Associates degree preferred
B. Ability to prioritize tasks
C. Intermediate level experience with Microsoft Excel and Word required
D. Intermediate ability to compose communications in business English
E. Analytical math skills required to verify and compile financial transactions
F. Strong interpersonal skills and the ability to communicate with management, faculty and staff in an effective manner

Equipment:
Use of telephone, computer equipment, scanner and other standard office equipment required.

Preferred Qualifications

Experience with Banner preferred but optional.

Knowledge, Skills, Abilities and Work Characteristics

• Exceptional customer service skills required.
• Proficient in spreadsheet, database and word processing
• Ability to perform a variety of clerical tasks while completing regular financial processes
• Ability to express ideas clearly and concisely
• Ability to establish and maintain effective working relationships with all levels of the college
• Ability to independently manage an office with minimal supervision

Pay Rate
Posting Date 06/08/2017
Closing Date
Open until Filled Yes
Special Instructions to Applicants
Type of Appointment Fiscal
FLSA Status Non-Exempt
Employment Category Clerical/Support
Location Nashville State Community College (Nashville)
Location of Position The primary job location is the college’s main campus. Occasional travel throughout the service area may be required.
Posting Number 005726

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents