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Technical Clerk- Bursar's Office

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Posting Details

Posting Text

Title Technical Clerk
Position Title Technical Clerk- Bursar's Office
Department NaSCC-Finance and Administrative Services
Position Summary

Under general supervision, acts as principal agent for receipting monies, disbursing payroll and operating checks; assists in maintaining accurate accounting records; responds to fee inquiries; and performs related work as required.

Typical Duties and Responsibilities

A. Receipts all incoming monies and makes daily deposits.
B. Has the ability to log, separate, and distribute payroll, travel, and financial aid checks.
C. Has the ability to work from a cash drawer and compute, receipt, and make change for transactions involving checks, credit cards, and cash and to balance daily deposits to system totals.
D. Assists with proper application of monies received pertaining to accounts receivable invoices.
E. Maintains the accounts receivable file of outstanding invoices and statements.
F. Responsible to answer incoming phone calls, take messages, check voicemail messages, and return phone calls for the department as needed.
G. Assists in processing credit memos/charges (if needed) for student and faculty/staff parking tickets sustained/dismissed by the Security Office in a timely manner.
H. Requests student credit memos as needed for student accounts in a timely manner.
I. Ensures registration holds are placed on student accounts with outstanding balances prior to registration periods.
J. Completes indemnity bonds for unclaimed property and obtains notary signatures.
K. Maintains file copies of student refund checks and direct deposits.
L. Assists supervisor with processing of students’ direct deposit information, to include verifying accuracy and completeness of information initially submitted by the students.
M. Maintains a $100 daily change fund.
N. Ensures compliance with all security procedures of the department to safeguard the cash assets of the College.
O. Serves as back-up to key receipts and process requisitions.
P. Completes monthly account reconciliations.
Q. Assists in scanning documents to the document imaging system for online access to historical information and in maintaining file copies of invoices.
R. Performs other duties as assigned.

Required Qualifications

A. High school diploma or educational equivalent required.
B. Must be bondable
C. One (1) year recent cashiering or related experience required.
D. Excellent technical/computer skills required: spreadsheet, word processing, PC and mainframe cash receipting/accounting systems.

Preferred Qualifications
Knowledge, Skills, Abilities and Work Characteristics

• Excellent organizational skills
• Excellent typing, word processing, and telephone skills
• Knowledge of modern office practices, procedures, and equipment
• Knowledge of English and math
• Knowledge of principles and methods of bookkeeping and filing
• Ability to effectively prioritize tasks and meet deadlines
• Ability to evaluate situations and make decisions
• Ability to direct the flow of a considerable volume of detailed work
• Ability to work independently
• Ability to establish and maintain effective professional relationships with a diverse group of individuals, both internal and external to the College.

Pay Rate $19,200 - $27,600
Posting Date 08/28/2017
Closing Date
Open until Filled Yes
Special Instructions to Applicants
Type of Appointment Fiscal
FLSA Status Non-Exempt
Employment Category Clerical/Support
Location Nashville State Community College (Nashville)
Location of Position The primary job location is the college’s main campus.
Posting Number 005938

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents